Theresa Minton-Eversole is a writer based in Alexandria, Va. You have successfully saved this page as a bookmark. Sample Business Cases to Justify Hiring Additional Staff. You are simply providing them with the tool to fulfill those responsibilities. For many businesses, the cost of an employee can represent as much as 30% 50% above their actual wages, once you factor in things like benefits, insurance and bonuses. However, we can't expect them to keep working 12-hour shifts. HR Toolkit for Clients Who will the staffer report to, and what specific work will be performed? es]gND+>\7_N>O"'&9O|R@vL \` @&@Vb!,Lh(. Along with this, people are not getting their shipment at their doors within the period of 48 hours which was the core objective of this sale project. But, some companies think they can increase individual worker output while keeping production constant. Great advice. You might have competent staff, but not enough. } I prepared my evidence. Avoid the they deserve benefits discussion. We recently began providing employees with these standing desks and feedback has been tremendous. Let us know how it goes. I had the full time position last year, but when that particular employee left, we hit a hiring freeze, and the position was disolved. Why is that important? Talking about the fiscal acclivity, it will cost the company $8230 to hire the aforesaid staff on a temporary basis for a period of six months (until the project completes). Follow a professional letter template or format. Succession Planning could this person take more responsibility and grow? Additional information may be requested prior to approval, if needed or themanager will be notified directly if staff job requisition request is not approved. During my shift I must do all the tasks, even cleaning the floor, and I do not really have time for a break. I appeal to say that we require an additional workforce to accomplish the tasks in the lieu of KYEL Construction Project-20XX. So when the teams hours dont reflect overtime, one might think there is no need to increase staff. If in January it took you 10 days to complete a given task, and the same task now takes 20 days, it would help show that the team is in need of more staff to properly support your customer. Efficiency is important and putting an end to despondency can help but there are situations when saying just be more efficient does not solve the problem of inadequate staffing. As the Vice President said as he departed, hiring new employees is not impossible, there simply needs to be a strong business case offered along with the request. Do you have specific gaps on your team? Counterintuitive? Readers with access only to the executive summary should fully understand the underlying reasons for the request for additional staffing. Inform your manager that you appreciate his consideration of your request and would like to meet soon to discuss the matter in more detail. Getting to Yes is packed with strategies and tips for negotiating a deal. Then, skip a line and address the letter starting with "Dear . My colleague told me to look at the situation from the other side of the table. 1. Include details about your success in . Sample Letter To Request Update Sample Letters. From a management stand point, the data was clearly concerning. Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Is employee satisfaction down. But outside of our supervisor, no one does overtime, so using employee burn-out or overtime salaries isnt really relevant to making our case. Employees who want to advance their careers and commit to eLearning should submit a letter to request training to their employer that clearly states their goals. Q: Are those good enough reasons to bring in the help? Sample Justification Letter for Additional Staff. Before my request could be shot down, I presented the information I had collected for the past six months. Temporary seasonal employees are needed as soon as possible. There are less number of people working on a project than required. Unlimited Vacation Policy Which is Better? Working from Home They did though, tell me I could hire a temp. The contracted project was to be initiated on 01-02-20XX which has not been initiated well till today. Making Decisions. Also make clear how you arrived at the conclusion that you need more employees and how the budget will cover the costs to recruit, train, onboard and pay them. Facts that highlight a need for action. The proposal requires input from your entire human resources team because staffing involves recruiting, employee training and development, and compensation. Tools, Resources and Guides for Managers and Business Leaders. For example, can the department be re-organized to improve productivity? This way you will be able to get your request accepted. } My partner and I aregetting increasingly stressed out and the household checklist only gets longer. For each one of the components of your needs assessment, describe the sources for your information and how you used that information. The Vice President broke his fixation with his iPhone and looked up at the screen. From identifying your ideal candidate, to writing an attractive job posting, to their first day on the job, this guide was developed by managers who have done it all. Based on the late night emails and their tired voices, I knew all of them were putting in extra hours week after week. The Position Justification Form will take some time to complete by yourmanagers asking for additional headcount. You will need to focus on the benefits the resource will add. Celarity is an award-winning Staffing & Recruiting agency for Marketing, Creative & Digital talent with a mission: Creating happy careers with meaningful connections. Because increasing staff size is a truly a business decision, we have included comments throughout this download to help you build your own business case. For example, you might not be able to meet deadlines, handle customer complaints or fill orders on time. Justifying the expense can be difficult, but the pandemic's impacts on small businesses and departments make it a much harder conversation for many. Sample letters to request additional staff from your boss Here are examples you can use to help you request additional staff from your boss: Formal letter example Jamie Wiseman Customer Service Manager (555) 555-555 jamiewiseman@email.com John Banks Chief of Staff (555) 555-555 johnbanks@email.com Dear Mr. Banks, HR Consulting Website, HR Templates Use this form to request compensation for overtime work or additional work hours (for instance, those accrued via company travel). Fosters a strongculture of business acumen for managers and ensures they (and their teams) view adding headcountthrough a business lens. Please log in as a SHRM member. Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Some proposals may require additional sections, such as Project Evaluation and Communication Strategy, but a human resources planning proposal may not need more than the basic four. First, look at the demand you are seeing from your client and compare it to your teams capacity. Companies wont typically go for that, thats why they hired a temp. Small business owners and CEOs often don't have the time or know what questions to ask to ensure that proper position due diligence is done up front before the recruitment process begins. Other details have been attached. Besides, we also need a sales associate who can associate all the marketing valuation of the project under the companys project ideology and establish financial statements for the personal, commercial, and bank records. For example, if the goal is to increase sales by 30 percent, more HR help would be needed to hire and support additional sales staff. All Rights Reserved. Thanks. List the job title and rank of each new position requested. hbbd```b``i{0IfddLq X&L`DH uL-` Dd $&H?sH]$ 00~AJg` This can result in more investors coming on board or current investors increasing their contributions. A temp employee implies its a short-term need, so your counter to this is to articulate and emphasize on long-term demand for their work. I need your management book that help me in my managerial position to act accordingly. Subject: Request for additional staff Sir/ Madam, Courteously, my name is ______ (name) and I am working in _______ (department) as ______ (designation) of your company i.e. To help with the hiring process, provide the job description and qualifications necessary for applicants. The letter will communicate the urgency of doing this. If your department will not be able to meet a crucial deadline, mention this fact. Usually its just a request with nothing behind it. This letter is written in response to the letter or email in which the rationale behind this request has been demanded. About Us | Terms & Conditions | Privacy Policy | Contact Us | Disclaimer, Re. While hiring must be carefully controlled, it does not need to be impossible. 625 0 obj <>/Filter/FlateDecode/ID[<73CCF6576B40D343A6C0BE47C70C86F5>]/Index[588 66]/Info 587 0 R/Length 142/Prev 354194/Root 589 0 R/Size 654/Type/XRef/W[1 3 1]>>stream Also, consider how much of the work that the new hire would handle is going to be HR work. The temp currently works full time (40 hours a week), but does not have benefits, PTO, paid sick leave, or access to our gym. State your current departmental budget. Moreover, a careful analysis of student enrollment trends is enough justification to take proactive measures to prepare for the projected increases. It is highly recommended that you insist your managers followthis process. Quality of work would slowly diminish, employees would burn out, and some may decide to find another job. One of the biggest complaints I get from employees is that they just lose time switching between tasks. Find out why it's important, and why small business doesn't do it well. You might add that although you have the same number of employees, your workload has increased significantly. Please refer to the guidelines and the requisition review . People, by and large, need more staff because: Since the objective is to convince the reader, the justification should always be provided convincingly so that fruitful results can be obtained. It is a letter in which a person has to justify why he needs more staff members. -BCEmployee Handbook Template Please enable scripts and reload this page. At first I didnt believe it, but as I thought about it more, it did make sense. 3. (Explain the actual cause and situation). Be prepared. Opening salutations. How can you explain and justify the improvement in quality? Thank you. In the next column, detail the work: 2600 requests per month @ 4 . Indicate how business is being negatively impacted. Still, she had to do her due diligence and create a proper job description prior to hiring a well-rounded HR generalist. Thanks for the comment. How to Justify A Need for Training Manager s Resource. The company is saving costs by keeping the roll as temp, less pay, with no benefits, etc. edu/academic-policies-and- . With an open sale of budget phones to the millions of population for the sector-905 area, we are confronted with the issues of overburdening. The sources for your information and how you used that information from a management stand,. Succession Planning could this person take more responsibility and grow manager that you appreciate his consideration of your and... Employee training and development, and some may decide to find another.. 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